Exchange Events Buyer Travel Form

All Fields marked with a red * are required.

Event/Location: *
Event Dates:

We will be arranging your flights to and from the event.

Full Name : * (As it appears on your passport or ID)
Date of Birth : * (MM/DD/YYYY example 09/22/1986)
Company : *
Cell Phone : *
E-Mail Address : *
My nearest airport : *
Airline Rewards Program : (Frequent Flyer number)
Other Airline :

We will also organize airport transportation from the airport to the hotel on your arrival and departure days. Please advise whether you would prefer to travel in the morning or afternoon where possible (please check appropriate boxes):

* Please note transportation is provided ONLY on Event travel days.
Outbound: AM PM
Return : AM PM
Special Instructions :
Tell us of any particular travel circumstances or special needs, i.e. traveling on other than scheduled travel days, have specific instructions for our travel agency, meal requirements, ground transportation needs etc

I will not need Exchange Events to book a flight for me.
(Note, this will also mean Exchange Events will not be booking your airport transfers.)
If you do not need us to book your flight, how will you be getting to the hotel?

Please Note: Although we will try to accommodate your flight arrival and departure time preferences these are dictated by flight schedules and availability at the time of booking and cannot be guaranteed.

I have a special dietary requirement (please specify) :
Optional Extras. Please check where appropriate:
Extra night (single occupancy) – TBD: ( We will contact you directly regarding the cost of extra nights )
Extra night (double occupancy) – TBD: ( We will contact you directly regarding the cost of extra nights )

*Only a limited number of extra nights will be available and on a first come first served basis against non-refundable payment.
Please state dates of extra night(s) you would like us to book on your behalf:

Personal guest full name: (Personal guests are not allowed to attend any event functions)

Reminder of Global Exchange Events Policies:

1. CANCELLATION: As per the Terms & Conditions of the booking form, there will be a cancellation fee of $200 if you cancel 60 days before the Event. If you cancel 30 days before the Event a cancellation fee of $1,500 will be incurred. This will be applicable if you do not organize a senior person to replace you. The cost of the additional flight ticket for your replacement will not be covered by Global Exchange Events but by the delegate or delegate’s company.
2. There will also be a $60 late admin fee to any changes made to delegate name and or flight information 30 days prior to the Event.
3. Travel insurance, visa requirements and vaccinations (where applicable) must be organized by the delegate.
4. Should the organizer cancel the Event, payments made in respect of each event will be refunded in full. The organizer shall not be liable for any consequential damages incurred due to such cancellation.
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